RingCentral Review – Fax, Office, or Professional!

RingCentral Office

Product: RingCentral
Type: Professional & Office
Customer Rating:

Reviewed by:
on: October 31, 2017

Entry Price: $8.29/mo

RingCentral Review Summary:

Whether you are a home-based, small to medium-sized business or a busy on-the-go professional, RingCentral has a plan that will fit your needs. RingCentral offers three distinct products – RingCentral Office, RingCentral Professional, and RingCentral Fax. From connecting remote offices/teams to routing calls to any phone, anywhere – RingCentral will never leave you out of touch with your teams or customers.

RingCentral Pros and Cons


  • Business SMS
  • Call Park
  • Intercom
  • Unlimited Conferencing
  • Integration to SalesForce
  • Optional Automatic Call Recording
  • Mobile Apps – Android, iPhone, Blackberry
  • Free Implementation advisor on 2+ User RingCentral Office Plan


  • 4.99/mo to add dial-by-name on RingCentral Pro plan
  • $2.99/mo to add additional virtual extensions(on Professional Plans)
  • Eliminated unlimited minute Professional plans (must go to RingCentral Office for this)

RingCentral Pricing

RingCentral Office Plans:
From: $24.99/mo/user
Discounts for purchasing annual plans

Canada RingCentral Office Plans:
From: $19.99/mo/user

RingCentral Professional Plans:
Pro: $9.99/month
ProPlus: $19.99/month
ProBusiness: $24.99/month
*if paid annually

Canada RingCentral Professional Plans:
Pro: $9.99/mo* ($19.99/monthly)
ProPlus: $19.99/mo* ($29.99/monthly)
ProPower: $24.99/mo* ($39.99/monthly)
*if paid annually

Detailed Features of RingCentral

RingCentral was founded in 1999 in San Mateo, CA. They have quickly become a market leader in providing cloud-based PBX systems. They provide three products for businesses and mobile professionals – RingCentral Office, RingCentral Professional and RingCentral Fax. Read our article for more information on the differences between RingCentral Office and RingCentral Professional.

Setup/Installation Fee No
Cancellation/Deactivation Fee No
Free Trial Yes, RingCentral Offers 30 Day Free Trial on all Professional Plans, and on 2 User and above RingCentral Office Plans
Customer Service 24/7 good (provided by out-sourced company)
Included Minutes(Professional) Pro: 300/month
ProPlus: 1,000/month
ProBusiness: 2,000/month
Included Minutes(Office) Unlimited Local/Long Distance
1,000 Toll Free
Add Unlimited Toll Free for $5/mo
Overage Minutes(Professional) Pro: 4.9¢
ProPlus: 4.4¢
ProBusiness: 4.2¢
Overage Minutes(Office) additional toll free minutes 3.9¢ if not on unlimited plan
Included Phone Numbers(Professional) 1
Included Phone Numbers(Office) each plan includes:
– 1 toll free or local main company number
– 1 toll free or local fax number
– and one local number per user
Cost for Additional Phone Numbers $4.99/each per month
Extensions(Professional) Pro: 2
ProPlus: 5
ProBusiness: 10
$2.99/mo to add virtual extensions
Extensions(Office) unlimited
Local and Toll Free Transfer Fee Free
Vanity Number Fee $30 – one time fee
True 800 Number Fee Free – but not always available

RingCentral Office

RingCentral Office is best suited to individuals who need inbound call routing as well as the ability to make mid to heavy amounts of outbound calls. With RingCentral Office, you have one system and one monthly bill across all your office locations and even your mobile workforce.

All RingCentral Office plans include call management, system administration, unlimited calling in the U.S. and Canada, unlimited internet fax, unlimited conference calling, and unlimited business SMS, along with integrations with Microsoft® Office & Outlook®, Google, Box, and Dropbox.




Pricing From $24.99/month From $34.99/month From $49.99/month
Free Trial 30 Day Free Trial 30 Day Free Trial 30 Day Free Trial
Toll Free Minutes per month 1,000 2,500 Unlimited
Overage Minutes 3.9¢ 3.9¢ N/A
Salesforce CRM integration no yes yes
Automatic Call Recording no yes yes
Premium Support no yes yes

Each plan also includes:

– One toll free or local main company number
– One toll free or local fax number
– And one local number per user.


Transfer a local or toll-free number – FREE
Additional toll-free or local numbers – $4.99/month
Additional fax numbers – $4.99/month
Vanity number – $30 one-time fee

Unlimited Minutes!30 Day Free Trial!

RingCentral Professional

RingCentral Professional is the ultimate solution for inbound call management for busy professionals. Transform any phone anywhere into a business line with this plan. You can easily route calls for yourself or your employees and receive calls wherever your work takes you. Easily connect virtual employees and route calls directly to them, regardless of their location.




Pricing $9.99/month $19.99/month $24.99/month
Free Trial 30 Day Free Trial 30 Day Free Trial 30 Day Free Trial
Minutes per Month 300 local, long distance
or toll-free minutes
1000 local, long distance
or toll-free minutes
2000 local, long distance
and 1000 toll-free minutes
Overage Minutes 4.9¢/min 4.4¢/min 4.2¢/min
Unlimited Internet fax yes yes yes
Web Support yes yes yes
Dedicated Fax Number no yes yes
Dial by Name Directory no yes yes
Phone Support no yes yes


Additional virtual extensions – $2.99/month
Additional toll-free or local numbers – $4.99/month
Additional fax numbers – $4.99/month

Vanity number – $30 one-time fee
Transfer a local or toll-free number – FREE

What We Like About RingCentral

Integrated Real-Time Call Controller

This feature allows you to turn your PC into a call command center. You can easily answer or screen incoming calls, send them to voice mail, transfer to another extension, disconnect or even monitor voice messages as they are being left, and pick up only calls you want to take. You can also prompt the caller to speak their name, which will be played via your PC speakers.

Click-to-Call/Ring Me Web Buttons

Not every VoIP company has this feature. You can add a button to your website to easily allow visitors to call you directly from their PC.

Microsoft Office & Outlook Integration

RingCentral integrates with Microsoft Outlook, so you can place calls directly from Outlook with RingOut click-to-call dialing, receive faxes in your Outlook inbox, and easily send faxes to Outlook Contacts. You can also fax directly from Microsoft Office® applications such as Microsoft Word®, Excel® and PowerPoint®.

Unlimited Minutes With RingCentral Office

RingCentral Office offers a fully-functional, feature-rich small office system that includes unlimited local and long-distance calling and faxing within the US and Canada. It also includes optional, fully pre-configured VoIP phones, and all the features you’d expect in a small office phone system. This is a true small-business phone system that is affordable for small business owners, professionals, or home offices!

RingCentral now also offers a 30-day risk-free trial on RingCentral Office so that you can be confident in your purchase! Be sure to read our recent one-on-one comparisons between RingCentral Office vs. Phone.com and RingCentral Office vs. VirtualPBX Flat Rate Plans.

Plug and Ring IP Phones with RingCentral Office

RingCentral provides business-class IP phones from PolyCom or Cisco that come plug and ring-ready. Alternatively, turn your smartphone into a business phone with the free RingCentral app. Yet another option is to use your computer to take and make phone calls using RingCentral’s softphone app.

Click to Call/Ring Me Web buttons

Do you have a website? You can add RingCentral’s RingMe icon to your website and allow your customers to call you regardless of where they are located in the world. They simply press the icon and enter their phone number – RingCentral will call your customer and connect the call to you. Now that’s customer service!

Integrated Internet Fax

Provide full faxing ability to all of your users without the need for dedicated phone lines or fax machines. You can easily send and receive faxes by email to your computer or smartphone. If, however, you prefer or need to send or receive faxes to a physical fax machine, you can accomplish this easily by connecting your fax machine via a RingCentral analog adapter.

Do you use Microsoft Office applications? If so, you can easily send faxes right from those applications. If you are worried about security, don’t be. RingCentral will transmit faxes over an encrypted connection and you can store incoming faxes in a password-protected online account.

SalesForce.com Integration with RingCentral Office

RingCentral provides an app that will seamlessly integrate your RingCentral Office phone system with SalesForce.com’s CRM application. Key benefits include:

  • Simple click-to-call functionality from within SalesForce allows your sales people to spend less time dialing numbers and more time selling or servicing customers.
  • RingCentral’s softphone app runs from within your SalesForce and handles dialing and call handling, eliminating misdials and enhancing collaboration using call records.
  • Incoming calls are automatically matched to SalesForce.com contact records and displayed to your salespeople or customer service representatives.
  • Easily log notes about calls and work multiple calls in separate browser tabs.
  • Benefit from the detailed call reporting from within SalesForce.com

Microsoft Office & Outlook Integration

RingCentral integrates with Microsoft Outlook. You can place calls directly from Outlook with RingOut click-to-call dialing, receive faxes in your Outlook inbox and easily send faxes to Outlook Contacts. You can also fax directly from Microsoft Office® applications such as Microsoft Word®, Excel® and PowerPoint®.

Mobile App for iPhone, Android, and Blackberry

With the release of their mobile app for the Android market, RingCentral now has apps for both the iPhone and Android mobile phones. You can truly take your business mobile now, with these apps allowing you to stay connected on the go with faxing, voicemail and call management options:

  • Faxing – Receive and forward your faxes from anywhere.
  • Visual Voicemail – See a complete record of all your missed calls.
  • Call Logs – See a complete record of all your calls and faxes.
  • Get only the calls you want, and block the ones you don’t want.
  • Make calls with RingOut, while keeping your personal phone number private.
  • Access any of your business contacts and company extensions easily.

Business SMS with RingCentral office

NEW – RingCentral allows you to send professional text messages to business colleagues, clients and department groups using your business number. Recipients can reply via Business SMS or their native SMS. The business SMS feature works seamlessly with RingCentral’s mobile apps for iPhone, iPad, and Android smartphones.

  • Send and receive 160-character messages to and from any of your RingCentral extensions or local phone numbers.
  • Text across all your available devices – smartphones, tablets and PCs.
  • Get rid of those unwanted calls by using the number blocking feature and even create a spam blacklist.
  • Set up and get push and email notifications when you receive an incoming message.

Call Park with RingCentral office

NEW – You can now park up to 50 calls simultaneously – both inbound and outbound calls – in the cloud and retrieve them from any of your business phones. So if the call recipient is busy, you can now have anyone from your team pick up the call from any desk phone.

convenient and flexible

  • Simply press the “Call Park” softkey on your desk phone and pass along the parked location to colleagues or departments.
  • Unanswered calls ring back after five minutes, so you can ensure your callers are well attended.
  • Park calls easily when out of the office with a few keystrokes on your smartphone.

Intercom with RingCentral Office

NEW – You can now easily announce calls or ping colleagues for quick conversations using RingCentral’s new Intercom feature.

  • Quickly reach colleagues using a desk phone in any office location on your RingCentral Office system.
  • Simply press the “intercom” softkey on your desk phone, or *85 when using the softphone.
  • Users and admins can enable the intercom feature and easily control who can intercom them.
  • Works well with “call park” – park the call and then quickly announce a call using intercom.

What We Don’t Like About RingCentral

Dial-by-Name Directory Charge on their Professional Plans

This is probably really picky, and most likely a little-used feature for true professionals with fewer than six extensions. However, we’d like to see RingCentral drop the $4.99/mo charge and follow their competitors’ leads on this one.

200-Message limit

Currently, RingCentral has a 200 voice and fax message storage limit per extension. Again, this probably won’t be an issue for most people using the system, but it is something to be aware of.

Unlimited Minutes Eliminated on Professional Plans

RingCentral recently eliminated their unlimited minute plan “ProUnlimited” and changed their “ProBusiness Plan” to 2,000 minutes on their Professional product. Now, in order to get unlimited minutes, you will have to purchase a RingCentral Office plan.

$2.99 Fee to Add Virtual Extensions

RingCentral has eliminated their unlimited extensions by default on their Professional Plans. You now need to pay $2.99/mo extra to get unlimited extensions on any RingCentral Professional Plan.


Some Final Thoughts about RingCentral

RingCentral plans are packed with features you’ve come to expect, like call management, voicemail and greetings, internet fax, a fully-functional cloud-based PBX, web phone features, and mobile apps. If you are looking for a stable, market-leading partner that offers a very wide range of desirable features at good price points, RingCentral is a great option.


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